Do you wish you could lower expenses for your small business in the copyroom? This list of cost-saving know-how may be able to help out with that problem.

1. Making sure everyone in your company knows about the various printing features and settings is essential. Reducing font sizes, changing margins, making double sided copies and printing selections are all measures than can be taken and employed by your office to cut costs. Also demonstrate how to print color pages in black and white if color is not needed. Black ink is much cheaper than color ink.

2. Before wasting paper and ink on a document with errors, proofread your work and use the print preview feature to check for errors that can easily be remedied.

3. A laserjet printer may help cut down costs instead of using an inkjet. An inkjet is more expensive because it prints at between 4 and 12 cents a page, but a laserjet costs as little as 1 to 3 cents a page. If your company does a lot of printing or copy each day, the savings will add up quickly, even given the higher purchasing cost for a laserjet.

4. Printer-friendly versions on web pages are useful options if you’re looking to print directly from the web, so remind your officemates about that. There are often fewer or no pictures on these pages, so the total printing cost will be lower.

5. When replacing ink for inkjet printers, remember that you can get great discounts online by buying ink refills or ordering from a discount seller like 4inkjets for cheap ink cartridges.

6. Remind your office to send electronic copies of documents as often as possible instead of printing them. Instead of printing a hard copy, use a flash drive to store that rough draft until it’s finalized.

Using these tips in your office will probably see slow results at first, but if everyone works together, the cost savings and overall green effect will have a very positive impact.

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